GMail is Google’s E-Mail service and I must say it is pretty good at managing. However many times users sign up to sites that they are unaware will spam you or sell your E-Mail account to marketers. Because the user signs up they are technically agreeing to allow E-Mails to come to them. Because of this GMail will most of the time not recognize such messages as spam.
Another issue people face is signing up to sites that don’t have good intentions. And when they sign up to such sites bots and programs are designed to make your E-Mail experience a nightmare.
In this post I plan on providing ways to better manage your GMail account. To help you not just control spam and prevent malicious attacks. But to also make it easier for you to find E-Mails you will be expecting.
Unlike most E-Mail services GMail loves to use Labels instead of using folders. Even though most GMail users call Labels folders they really are Labels. And are slightly different then folders. There are advantages to using Labels and creating Labels.
To understand the advantages of using Labels I will share some two of my Labels I have in my GMail Account.
Now I can put all messages that Family members send to me in one Label and all business messages in another label. Yes right now it seems like there is little difference between folders and labels. But when you learn about filters you will see the benefits.
To make labels I simply go onto the left hand side of my gmail account. And look for the text that says Create New Label then I simply type the name of my label in the textbox on the window that pops up. Then I click on the button that says Create
If you currently have a bunch of spam you would like to get rid of that isn’t in your spam label, then open the E-Mails up read them breifly and find spam like information.
Example: I open up an E-Mail and it says I can win $100,000.00
I know the chances of this being real is slim and I suspect it is either spam or a scam. I choose make all E-Mails that contain the word win $ to automatically go to the spam folder. To do this I will first mark the current E-Mail as spam. Then I will go to my GMail settings.
Then under settings I will click Filters link. From here I will scroll to the bottom of the page and click on Create New Filter. In the window that pops up I will type the words win $ into the textbox that says Has the words. Then I will click Create filter with this search » Then I click the checkbox next to the words Delete it I then click the checkbox that says Apply Filter to X matching conversations where the X is a number of existing E-Mails that already contain that text.
In some cases I may want to mark messages as read. This way if a spammer is expecting a read receipt to let them know I have opened the E-Mail up. If I want to make them believe I have opened the E-Mail up and read it. Could also choose to check the checkbox Mark As Read
Note: Be careful how you make your filters. You don’t want to create a filter that may delete messages you need.
Now lets use Filters to have all messages from a certain person go into a certain label. This way if I’m expecting an E-Mail from my mother I can just check my Family Label and avoid seeing other E-Mails that aren’t from her.
I know all of her E-Mail Addresses and I know her name that appears on her E-Mail addresses. So in the Filters Window I type her E-Mail addresses into the From textbox. Then I click the Create filter with this search » I then click the checkbox that says Apply the label. This allows me to select from list of all my labels. In this case I will select the label called Family. I could also choose other options as well.
Out and About
These days every where you go someone is asking you for your E-Mail address. This leaves you opened to spam everytime you give it out. Lets say I walk into a Best Buy store and they want my E-Mail address. If my GMail address is [email protected] I may choose to give them a Gmail address that looks like the following. [email protected] this GMail Address will be on their file and I will not have to worry about having seperate spam E-Mail address or creating a new E-Mail address I just simply use my existing E-Mail address.
Later when I go home I will create a Label that is called Stores and add a filter. In this case I want to create filter for the [email protected] address I provided to the Best Buy store. So what I do is type +bestbuy into the textbox called To: I then click the Create filter with this search » Then I check the Apply the label checkbox. Then I choose the store label I created. I then apply the filter to all the matching conversations. This allows me to catch all E-Mails that have been sent before I got to make the filter.
This allows me to check for anything I may be interested in recieving from stores in a label I created. And if I notice that I message from a company I’m not familiar with is sending me a message going to the GMail address [email protected] and I know I only gave that address to Best Buy then I also know for a fact that Best Buy has sold my address to other companies.